Small business
How to Turn Physical Documents into Digital Archives
From overstuffed filing cabinets to piles on your desk, physical documents can quickly accumulate, create clutter, and become difficult to handle without proper organization. For small business owners who likely have contracts, invoices, or receipts as paper documents, converting physical documents into digital archives can be a great way to increase space, minimize the risk of damage, and quickly locate files. In this post, we outline how you can digitally archive your physical documents and what you should consider before getting started, which includes: Planning ahead before digitizing your physical documents Organizing your physical documents Looking for scanners with and/or use OCR technology Properly scanning your physical documents Changing the file type of optimized storage Optimizing the file names of your digital archive Storing digital files securely Making sure your digital archives meet compliance standards What is a digital archive? A digital archive is a collection of either digital materials or physical documents that have been digitized and stored electronically for long-term preservation. These items can include emails, photos, and videos that were initially created in digital format, as well as physical documents that can be scanned and converted into digital files. One of the main goals of digitally archiving physical documents is to ensure their long-term preservation and continued accessibility......
